Note: Request tickets to Strategic Communications will clear and refresh on June 30 each fiscal year and must be renewed on or after July 1 of the following fiscal year.

Request a variety of communications services from Strategic Communications across our region. Our request form is designed to help us receive, review and prioritize communications requests while ensuring each request has the information we need to complete the work.

Requests must be submitted through this form before work can begin. Requests shared through email, Teams, meetings or other informal channels are not considered submitted until they are entered through the request form below.

Simply select the service you need and provide as much information as possible. We recommend submitting requests at least 7–10 business days in advance. Requests submitted with less lead time cannot guarantee completion and will be reviewed based on availability, scope and existing priorities.

Strategic Communications will review each request and determine the appropriate communications approach, format and timeline based on the request, University standards, accessibility requirements and available resources. Additional information or clarification may be requested before work begins.

For any questions, please contact Strategic Communications at [email protected].

Requester Contact Information
Campus Affiliation
Service Selection

Select the type of support you are requesting from Strategic Communications. Additional questions may appear based on your selection. Please provide as much information as possible when submitting your request. Strategic Communications will review requests based on the scope of the project, requested timeline, available resources, existing priorities and applicable University standards.

Strategic Communications reserves the right to determine the appropriate approach based on project requirements, University standards, accessibility, timeline and available resources. Strategic Communications may modify the requested approach when necessary to meet applicable University marketing, communications, web, visual identity and accessibility standards and the needs of the project.

See also: Penn State Policy AD07 – Use of University Name, Symbols and/or Graphic Devices, Penn State Policy AD54 – Web Page Design and Image, Penn State Policy AD61 – University Marketing and Communications, and Penn State Policy AD69 – Accessibility of Information and Communications Technology.

All materials are subject to a University Brand Review (UBR) before distribution.

What type of support do you need?
(16:9 or 1920x1080 pixels—*Landscape images only)
(Paid social media campaign, highway billboards, newspaper, sponsorship. Budget information may apply)
(A regular social media post to either @pennstatega, @pennstatefayette, or @pennstatenewkensington)
Service Details
Graphic Design or Visual Materials Details
E.g., "Scholar Speakeasy Save the Date Flyer", "Blue and White Fall Fest Agenda Digital Sign", or "Financial Aid Brochure"
Is this a...
Type of Publication or Deliverable
Please note: Strategic Communications is not responsible for printing charges, production costs, or distribution of any printed materials. The requesting unit is responsible for these arrangements unless other plans have been confirmed in advance.
How is this being printed?
This information will help us design your request.
Which external printing service are you using?
Different printing companies prefer different bleeds in these files. For example, H.B. South might prefer a 0.25 bleed where Unity might prefer 0.17. This information will help us design your request.
Target Audience
Include any important information you think Strategic Communications should know for your request including: purpose of this piece, call to action, additional links, etc.
Upload requirements
Website Update or Web Project Details

Information message

The service for "Website Update or Web Projects" do NOT include faculty or staff directory changes. Use this section for general website updates or web project requests. If you need to add, update, or remove a faculty or staff directory listing, please use the *Directory Profile Update* section instead.

Type of Webpage or Web Project
Please copy and paste the exact URL(s) to be updated.
Target Audience
Include any important information you think Strategic Communications should know for your request including: requested website or web project updates, webform fields, content, etc.
Upload requirements
Directory Profile Update Details

The information provided through this request is intended for publication on Penn State Greater Allegheny’s official web presence, including the faculty and staff directory and academic and administrative unit webpages. Submitted information may be reviewed, edited, and formatted by Strategic Communications to ensure consistency with applicable University web, accessibility, editorial, marketing and communications standards.

See also: Penn State Policy AD54 – Web Page Design and Image, Penn State Policy AD61 – University Marketing and Communications, and Penn State Policy AD69 – Accessibility of Information and Communications Technology.
Type of Directory Profile Update
Profile will be removed from appearing on all directory pages, unit lists, etc.
Person Type
If applicable, please input a valid Penn State issued office phone number.
Please use your campus-specific title, rather than just the general job title as seen in WorkLion. For example, enter "Assistant Director of Admissions" instead of "Admissions Counselor 3." For faculty, be sure to include level and area of study, e.g. 'Assistant Professor of Mathematics.'
For Faculty Only.
For Faculty Only.
Digital Signage Upload

This option is for digital signage created outside of Strategic Communications. Please upload your sign as a horizontal/landscape image sized at 1920 × 1080 pixels (16:9 ratio) in .jpeg, .jpg, or .png file format. Signs submitted in other dimensions, orientations, or file formats will not be accepted and will be returned for adjustment.

All submitted digital signage must comply with applicable University marketing, communications, visual identity, and accessibility standards.

See also: Penn State Policy AD07 – Use of University Name, Symbols and/or Graphic Devices, Penn State Policy AD61 – University Marketing and Communications, and Penn State Policy AD69 – Accessibility of Information and Communications Technology.
For internal use only. Input will not appear on displays.
Feel free to include any important information you think Strategic Communications should know for your request
Upload requirements
External Advertising Request Details

External advertising requests may include paid social media, print advertising, sponsorships, billboards, or other paid placements. External advertising may require budget confirmation, vendor specifications, and advance approval before work can begin. Submission of this request does not confirm ad placement. Strategic Communications is not responsible for covering advertising placement costs unless funding has been confirmed in advance by the requesting unit.

All external advertising must comply with applicable University marketing, communications, advertising, and visual identity standards. Advertising and other external communications activities are subject to applicable University coordination and approval requirements.

See also: Penn State Policy AD61 – University Marketing and Communications, Penn State Policy AD08 – Purchase of Advertising, and, where University name, marks, symbols, or other University indicia are used, Penn State Policy AD07 – Use of University Name, Symbols and/or Graphic Devices.
E.g., "Scholar Speakeasy Attendance", "Continuing Education Paramedics Course", or "Biomedical Engineering Technology Degree Program Promotion"
Type of External Advertisement
(Costs of $1,700 or more may apply)
Goal of this External Advertisement
Provide your budget information for paid advertising. Contact the finance office if you don’t know your budget information.
Target Audience
Include any important information you think Strategic Communications should know for your request including: purpose of this piece, call to action, additional links, etc.
Social Media Post Request Details

Submission of a social media request does not guarantee posting. Strategic Communications will review each request for timing, audience fit, and alignment with campus priorities and University brand standards.

Which campus account(s) should this be considered for?
Goal of this Social Media Post
Target Audience
Include any important information you think Strategic Communications should know for your request including: additional social media handles, copy ideas, etc.
Upload requirements
Photography Request Details

All pictures taken by the Strategic Communications office will be taken digitally. Any pictures in the central photo files or on disk are available to any department for use in the promotion of a campus program or publication.

Photography and videography requests must allow for safe working conditions for Strategic Communications staff and the use of appropriate equipment. Strategic Communications staff will determine the appropriate location, positioning, equipment and method for capturing requested photographs or video based on safety, accessibility, environmental conditions and the needs of the project. Requests that require unsafe working conditions or equipment may need to be modified or completed using an alternative approach.

See also: Penn State EHS – General Workplace Safety and Health, Penn State Environmental Health & Safety Policies, Ladder Safety, and, where applicable, SY06 Personal Protective Equipment (PPE) Safety Policy.

By submitting a photography or videography request, you acknowledge that all participants must complete the required Consent, License, and Release Agreement. Please click the link and make sure the agreement is completed before your session. Completed release agreements will be maintained and archived by the Strategic Communications office in accordance with applicable Penn State records management and retention requirements.

Include any important information you think Strategic Communications should know for your request including: how you expect the resulting photos to be used (e.g. in a publication, on a unit's Facebook page, etc.).
Video Request Details

Photography and videography requests must allow for safe working conditions for Strategic Communications staff and the use of appropriate equipment. Strategic Communications staff will determine the appropriate location, positioning, equipment and method for capturing requested photographs or video based on safety, accessibility, environmental conditions and the needs of the project. Requests that require unsafe working conditions or equipment may need to be modified or completed using an alternative approach.

See also: Penn State EHS – General Workplace Safety and Health, Penn State Environmental Health & Safety Policies, Ladder Safety, and, where applicable, SY06 Personal Protective Equipment (PPE) Safety Policy.

By submitting a photography or videography request, you acknowledge that all participants must complete the required Consent, License, and Release Agreement. Please click the link and make sure the agreement is completed before your session. Completed release agreements will be maintained and archived by the Strategic Communications office in accordance with applicable Penn State records management and retention requirements.

Target Audience
Mascot Appearance Request Details

Request an appearance by the Nittany Lion to bring Penn State pride to your event. All appearances must align with applicable University policies, University visual identity standards and event eligibility guidelines. Appearances are not guaranteed and are subject to availability, event classification (University or Non-University), and approval by the Campus Lead.

Requests for Non-University Events must be submitted at least 30 days in advance. Penn State Greater Allegheny and the Office of Strategic Communications reserve the right to modify or cancel an approved appearance due to scheduling conflicts, safety concerns, policy compliance, or weather conditions.

See also: Penn State Policy AD07 – Use of University Name, Symbols and/or Graphic Devices and Penn State Policy FN27 Establishing and Billing Service Center User Rates. For safety-related considerations, see also Penn State Environmental Health & Safety Policies.
Is this event a:
If this is a University Event, it must be fully approved and scheduled through 25Live or the appropriate campus event system prior to submitting this request.
Please provide a detailed description of your event, including the purpose, audience, and overall atmosphere. Appearances must align with University guidelines. The Nittany Lion may not attend alcohol-focused events, private celebrations (such as weddings, birthdays, or retirement parties), or religious or political functions. Be specific so we can properly evaluate your request.
Requester Agreements for a Nittany Lion Appearance
All statements must be reviewed and agreed to in order to submit a request.
I, [Requester Name], agree to the following stipulations:
University Brand Review (UBR)

Submission for University Brand Review (UBR) does not indicate approval. Strategic Communications may request revisions to ensure alignment with University brand standards before the final material can be distributed or published.

See also: Penn State Policy AD07 – Use of University Name, Symbols and/or Graphic Devices, Penn State Policy AD61 – University Marketing and Communications, and Penn State Policy AD69 – Accessibility of Information and Communications Technology.
What type of material needs a review?
Was this created outside of Strategic Communications?
Include any important information you think Strategic Communications should know for your request.
Upload requirements
Penn State News
Tip: The more detail you share, the faster our team can develop and publish your story! Include names, dates, outcomes, and why this story matters to the campus community. Note: The Office of Strategic Communications reserves the right to determine which stories are published or promoted across University news, web, and social media channels. Submitting a request does not guarantee publication.
Write a clear, attention-grabbing headline that summarizes the story in one sentence (e.g., “Penn State Students Launch Sustainability Initiative”).
Provide a detailed description of the event, project, or achievement. Include key facts such as what happened, when and where it occurred, and why it matters. Please avoid one-sentence answers. 350 characters or more is required.
List all individuals, groups, or organizations connected to this story. Include names, titles, class years, majors, and departments if possible.
What's your primary goal for this story?
Explain why this story is significant for Penn State. Does it showcase innovation, achievement, collaboration, or something unique about our campus?
Provide the date, time, and location of the event or activity. If it already occurred, include when it happened. If it’s upcoming, include when and where it will take place.
Additional context
Provide the name of the event, program, or campaign and briefly explain the connection (e.g., “This story idea supports the annual Penn State Homecoming campaign”).
Provide direct quotes from individuals involved in the event (include name and role).
Please attach high-quality photos that help tell your story! Posts with visuals always get more attention, so try to include at least one good photo (horizontal works best). No pics? No worries—but we can’t promise your story will shine quite as bright without them!
Upload requirements
Examples: press release, flyer, website, research abstract, etc.
Upload requirements
Buy Button Request Details (Greater Allegheny only)
Terminal Information
Do you have a terminal?
What type of Buy Button support do you need?
New Buy Button
Is this a...
Users have to manually input an amount
E.g., $50.00 for each user
Existing Buy Button
Requester Acknowledgment and Agreement
By submitting this request, I acknowledge and agree that I have provided accurate and complete information and understand that Strategic Communications may contact me for additional information or clarification; submission of a request does not guarantee that the requested service, project, event appearance, publication, advertising placement, photography, videography, or other support will be approved or completed; Strategic Communications will determine the appropriate approach, timing, method, equipment, location, and level of support based on project requirements, applicable University standards, safety, accessibility, available resources, existing priorities, and applicable deadlines; Strategic Communications may modify, postpone, decline, or cancel a request when necessary due to safety concerns, scheduling conflicts, resource limitations, weather or environmental conditions, policy or standards compliance, or other project requirements; I understand that additional approvals, permissions, releases, funding, vendor requirements, or other documentation may be required before work can begin or materials can be distributed; I agree to comply with applicable Penn State policies, University standards, Strategic Communications procedures, and any requirements communicated to me as part of this request, including applicable requirements concerning University marketing and communications under Penn State Policy AD61 – University Marketing and Communications, University names, symbols, and graphic devices under Penn State Policy AD07 – Use of University Name, Symbols and/or Graphic Devices, official University webpages and images under Penn State Policy AD54 – Web Page Design and Image, accessibility of information and communications technology under Penn State Policy AD69 – Accessibility of Information and Communications Technology, and, where applicable, advertising purchases under Penn State Policy AD08 – Purchase of Advertising; where applicable, I am responsible for obtaining required approvals, providing required materials or information, confirming funding, and ensuring that participants complete required forms or releases before the scheduled service or event; and I understand that Strategic Communications may review, edit, format, or otherwise modify submitted materials as necessary to comply with applicable University standards and the requirements of the project.
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